This form has been created to assist you and provide some flexibility in your schedule while ensuring proper coverage and communication.

  • You have a limit of 5 applications per semester.
  • The application needs to be submitted a minimum of 48 hours before the date of the absence or shift change that will take place.
  • If you do not plan ahead, you run the risk of having your application denied.
  • A reason is required for all submissions. Forms without a reason will not be reviewed.

 

Exceptions (Illness Only)

  • In cases of illness:
    • Notify Admin as soon as possible.
    • Find a replacement.
    • Submit the form within 24 hours of the missed shift.
    • These submissions must be marked as an Absence.

Production-Related Shifts

  • If a shift change is related to a production:
    • You are still responsible for finding a replacement.
    • Administrator may assist.
    • These cases do not count toward your 5-application limit.

Shift change/Absence form procedure

  1. Plan ahead.
  2. For shift changes, contact other Studio Assistants to find a replacement.  Studio Assistants are responsible for contacting other Studio Assistants to find someone to cover their shift. In case of shift change, Studio Assistant finds someone to replace their shift and they will then replace one of their shifts.
  3. Make arrangements in advance. Have all of the information ready to go!
  4. In case of absence, Studio Assistants will simply miss their shift and submit the form. Complete the form carefully, ensuring all fields are filled out. Even for a partial coverage such as 30 minutes a shift change form should always be submitted.
  5. The reason for missing the shift should be indicated on the last section. This is important, and forms without this information will not be reviewed.
  6. Complete the form and pay close attention to all fields.
  7. You will receive a confirmation email that you have sent in your form successfully.
  8. Head of Mediazone will review and approve or deny the request.
  9. Studio assistant is notified via email if the application is approved and can proceed.

Tools

You can use the link to check availability of other Studio Assistants: https://mz.unic.ac.cy/sa-availability/