Respect the Equipment
Never use force when operating the equipment. For any malfunctions, please report it to the Technician or Lab Assistant on duty immediately. If you are outside of the University please call: 22 841 754/594/591 – Ask for guidance – Do not try to fix it yourself!
It is unacceptable for a member of this institution or student to engage in misconduct or in a reprehensible or serious nature, which includes verbal or physical abuse in any manner. Disruptions to classes, or the general student experience, or the Mediazone environment in general will not be tolerated in any way. This behavior can lead to the termination of Mediazone use privileges.
Mediazone upholds the description of ethical behavior as outlined in all of the relevant University of Nicosia Handbook (s) & approved literature, Institutional Values & Code of Practices, and other.
Reserving is not mandatory as we can accommodate individuals on a first come first serve basis. Without a reservation we cannot guarantee that equipment will be available. Even if you are not reserving equipment before your arrival to Mediazone, an online reservation will be required if equipment is available for online tracking purposes.
All equipment reservations are online except for a select number of peripherals. Please ask your Lab Assistant if you require items you may not see on our website. All facilities are available online in the Reservation system under Facilities and can be reserved for student use. This applies to all of our facilities including the Tv Studio Production space, the Easy Audio Recording booth and the Audio / Radio facilities. The Digital lab requires NO reservation. NO reservations can be made over the phone. Time allocated for each project is limited but enough to enable you to finish on time. Make sure you use your time effectively. Mediazone cannot extend your reservation time in case you are late and certainly cannot allocate new time for you in case you do not show up. Time allocated for your class per week is determined with the cooperation of the instructor & not solely by Mediazone. Our current online system cannot accommodate any exceptions. Do not ask for more time.
Students will not be allowed to borrow/lend or checkout any equipment during extended periods/days of any official public holidays or University of Nicosia campus closures. The online notice for last day for equipment check in prior to University closures will be upheld, without exception.
Examples are Christmas break and Spring Easter break periods. This applies inclusively and not exclusively as Mediazone reserves the right to make changes in accordance to calendar year public holidays, and as per any University closures.
You reserve equipment / facilities on a rotational basis to complete your project, i.e. you check out the equipment that has been returned by another student. Therefore, it is important to return the equipment on time. We have limited resources. Don’t keep unused equipment sitting at home. It prevents others from using it and increases the chances of theft or damage, which you are responsible for.
Checking Out/Returning Equipment
All equipment is on a five (5) day maximum lending system per calendar week one day is defined by Mediazone from 10am until 8:45pm. Equipment can be reserved one – two – three – four or five days.
All students will be lending equipment based on the above. All pickup times start at 10am. The return of equipment can be anytime during Mediazone working hours – ending at 8:45pm. Please return equipment the soonest you are finished with it, as our resources are limited and there is a student who will be wanting to reserve. Be considerate.
Students are not allowed under any circumstances to take any Mediazone equipment outside of the Republic of Cyprus and transport it for any reason to any other country.
Tv Studio Procedures
During class, all equipment requested that is taken outside of the studio by students for course work will follow the complete check out and check in process to ensure that all parts / inventory of the equipment is accounted for.
After class, all course studio setup requests – (after work or class is completed), will require time by students, to please ensure that:
- Camera / equipment is stored in carry bags
- Tripods collapsed
- Equipment is as it was found at start of the class.
Please leave time at the end of class in order to ensure the space has been cleared of equipment.
Photography Studio Procedures
All equipment, computers and projectors should be powered off after each class is completed.
Lights / Other portable equipment
All lights/stands/other used in the dark room should be in good working condition as they undergo periodic testing. If you notice anything, (frayed cable, expired bulb etc) please contact a Lab Assistant or the Technician in the Production Floor area. Use the contact form on the Mediazone website as fault reporting to ensure an email has been sent. Do not try and fix it yourself, report it immediately.
All lights/stands should be plugged into the electricity mains directly. Avoid using extension cables. Use only extension cables provided in the space if required. Please ensure that all cables are neatly arranged and not in traffic areas while working.
After work or class is completed, please ensure that all lights have cooled before attempting to put them away. After work or class is completed all lights should:
- Have their barn doors closed.
- Have their cables wrapped and secured with the velcro strip.
- The light removed from the stand.
- Be placed inside the designated storage space.
Please leave time at the end of class in order to ensure the space has been cleared of equipment.
Bringing objects into the Photography Studio
All objects brought into the facility for photography purposes should be placed in the plastic bin provided. This bin will be emptied every semester (or if it becomes full) and anything in it will be discarded. All items outside this bin will be discarded daily when the facility is cleaned.
All large items brought into the space will be discarded every two weeks, unless we have written notice that the item will be removed by a specific deadline, (ie. When work is completed).
The University/Administration does not assume any responsibility for items brought into the space, especially items of value which are strictly the responsibility of the owners.
Overall tidying of the space should be done after every class, and Mediazone Lab Assistants may assist and ensure that the space is left as it was found ready for the next class.
Copyright and Credits
If your work includes photographs, film clips or music, you must comply with copyright laws. It is the responsibility of the student to ensure that they have all of the relevant rights / documentation pertaining to all aspects of the media course work being created.
Mediazone University of Nicosia provides you with the following documents (can be found here under Legal Tab) that can be used for production purposes:
- Release for you and your work to be presented by the University.
- Release for talent.
- Release for location.
Please note that all video production course work must have the University credits ID at the very end of all credits – as the last item that appears on screen.
In the case of facilities when your time has finished, you need to leave so the student who has reserved after you can use it. Failure to follow the above regulations will create problems for other students. To eliminate such a possibility and to discourage no shows for equipment and use of facilities, Mediazone imposes a penalty fee. All cancellations can be made less than 8 hours before the actual reservation. This can be done through the online Reservation system under the Dashboard area. Please plan accordingly. 15 minutes plus or minus is not grounds for a penalty as long as you contact Mediazone by phone. To avoid being charged a penalty fee you need to contact Mediazone, either in person or by phone, to inform them about the need to cancel your reservation. Confirmation of reasons in written form may be requested. It is under Mediazone discretion to allow cancellation and allocate a new time after examining the circumstances.
If you fail to inform Mediazone beforehand of a no show, your student account will be directly debited as follows:
- €30/day if you fail to return equipment on time. Maximum 2 days.
- €25 if you reserve equipment and do not show up to check it out.
- €25 if you reserve facilities and you do not show up.
Students are fully liable for all equipment lent out and will face maximum liability charges when equipment is:
- Left unattended in an unlocked location
- Left unattended in plain view (locked or unlocked)
- Exposed to the risk of liquids or substances
- Left in direct sunlight
- Handled without due care
- Lent to another person without the relevant authority
- Altered in physical appearance. E.g. by tape, stickers or writing.
You are responsible for all equipment you use. Most of the equipment is sensitive and fragile, so please be careful. All equipment is checked by the lab assistant on duty as it is checked out, as well as when it is checked in. This is a shared responsibility, as you must also inspect the equipment and confirm its condition before receiving it – to ensure that your equipment is not damaged. Equipment is to be accepted in the same condition as it was given out. If there is any damage after checking in the equipment, the Technician will determine the extent & a damage report will be filed and your student account will be charged with up to a maximum amount of €425.
If the equipment you checked out is faulty or malfunctioning, return or report it immediately to 22 841 754/594/591 – leave a message during out of hours. In the case of all powered equipment that is for lending purposes, please note: All powered equipment are tested in our testing area visually to ensure their functionality and safety. We are also using the PAT test – (Portable Appliance Testing) certification label.
Mediazone also conducts spot tests on this equipment periodically. When such equipment is being taken by students outside our premises, it immediately becomes their responsibility to ensure that all plugs and cables are plugged in correctly, faulty extensions or plugs are never used, and lights are not handled when hot. All occurrences in electrical faults or otherwise outside the University is not the fault of Mediazone or the University.